樱花动漫/1026 17 July 2020
Carlow Street, London NW1 7LH, Tel. 020 7756 2500, www.ucu.org.uk
罢辞听听听听听听听听听听听听听听听听听 Branch and local association secretaries
Topic听听听听听听听听听听听听 Officer and NEC casual vacancy elections 2020: ballot period and guidance notes
础肠迟颈辞苍听听听听听听听听听听听 For information
Summary 听听听听听 Information about officer and NEC casual vacancy elections including the upcoming ballot period听听听听听听
Contact听听听听听听听听听 Catherine Wilkinson (cwilkinson@ucu.org.uk); Kay Metcalfe (kmetcalfe@ucu.org.uk) in the constitution and committees team
Dear Colleague
OFFICER AND NEC CASUAL VACANCIES
VICE-PRESIDENT (becoming president 2023-2024)
NEC MEMBER - REPRESENTATIVE OF LGBT+ MEMBERS
1. Vacancies and nominations received
Full details of the casual vacancies for which nominations were called and nominations received were published at and full details of the vacancies can be found in branch circulars 樱花动漫/1004.听 The following nominations were received:
Nominations for
Vice-President
Dr Gareth Brown (University of Leicester)
Stephen Desmond (Southampton Solent University)
Marian Mayer (Bournemouth University)
Dr Justine Mercer (University of Warwick)
Dr Victoria Showunmi (University College London)
Nominations for representative of LGBT+ members
Jennie Appleyard (Leeds City
College)
Peter Evans (South Thames College)
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2.听听听听听 Ballot period
Ballots open on Tuesday 28 July and close at noon on Tuesday 15 September 2020.
We aim to announce the results of these elections on or soon after Thursday 17 September.听 All results will be made available at .
3. Receipt of ballot material
Ballot material will be dispatched by Royal Mail Economy delivery on Tuesday 28 July. We know that this can take a few days to arrive. If any member has not received the ballot material to which they are entitled by Thursday 6 August, they should contact the union to request a duplicate ballot paper using the online form which will be made available at .
The last day on which duplicate ballot material enquiries will usually be dealt with is Wednesday 9 September 2020.听 Members are encouraged to make duplicate ballot paper requests as early as practical in the ballot period and not to leave these until the last minute.
Candidates鈥� election addresses will be available at when the ballots open.
4.听听听 The scrutineer
The scrutineer for these elections, as previously notified to members, is Civica Election Services (formerly Electoral Reform Services), The Election Centre, 33 Clarendon Road, London N8 0NW. (Note that the pre-paid reply envelopes provided for the return of ballot papers will show a different address; this reflects an arrangement Civica Election Services has to deal with the very large volume of post it receives. All ballot papers returned in pre-paid envelopes or to the Civica office address above will reach the scrutineer.)
5.听听听听听 Any other queries
Any enquiries about these elections can be made to Kay Metcalfe (kmetcalfe@ucu.org.uk) or Catherine Wilkinson (cwilkinson@ucu.org.uk).
Further information about these elections can be found at .
6.听听 Officer and NEC elections guidance notes
Set out below and drawn to the attention of branches are the officer and NEC elections guidance notes which concern campaigning by candidates and promotion of candidates by branches. These have also been available on the 樱花动漫 website at since the calling notice for these elections was issued.
Yours sincerely
Vicky Blake
President and returning officer
OFFICER AND NEC ELECTIONS 2020
听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听 GUIDANCE NOTES听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听
1 听听听听听听 Candidates are asked to take note of the Union鈥檚 wish that their campaign materials and comments, although vigorous and critical, will not be gratuitously offensive, abusive or defamatory, nor refer in a derogatory way to the race, religion, sexual orientation, age or other personal characteristic of candidates.
2听听听听听听 It is expected that particular care will be taken not to make any such remarks about members of 樱花动漫 staff who may not be in a position to reply.
3 听听听听听听 Candidates are encouraged to campaign through the positive promotion of their candidacy, rather than through negative campaigning about other candidates.
4 听听听听听听 Points 1, 2 and 3 do not in any way infringe the right of a candidate to write an election address with the content they wish, recognising that all liability for ALL remarks in a candidate鈥檚 election address rests with the candidate and not the Union.
5 听听听听听听 The Union will distribute election addresses of candidates as part of the ballot material for any ballots held. The Union will make available on its website the election addresses of candidates.
6 听听听听听听 Other than the specific provision made in paragraph 5 above, candidates are not permitted the use of 樱花动漫 funds or resources for the purposes of campaigning. Except as permitted by 樱花动漫, use by candidates of sensitive personal data held by 樱花动漫 or any of its officials and/or officers (elected or paid) is not permitted under any circumstances. Breach of either of these clauses by a candidate may result in exclusion from the ballot.
7 听听听听听听 Email lists which are held by 樱花动漫鈥檚 head offices and regional offices are a resource of the union and cannot be used for campaigning by NEC candidates. Candidates must not approach 樱花动漫 staff in relation to campaigning in NEC elections. Candidates should not use member email discussion lists administered by 樱花动漫 (such as the activists鈥� list) for NEC election campaigning. Candidates may have in their possession email lists based on their personal contacts. Such email lists are a matter for the individual.
8 听听听听听听 The use of email lists held by branches, for contacting all branch members, is a matter for branches. Use of them (or not) for election campaigning must be a decision of the branch, not of an individual who has access to such a list because of their role within the branch.
听听听听听听听听 A branch may wish to promote a particular candidate, and it can do so. However, the NEC recommends and encourages branches to circulate information about all candidates standing in any one election. This allows members, as voters, to make better informed decisions, and reduces the likelihood of complaints (whether justified or unjustified) or accusations of unfairness.
听听听听听听听听 The language of any communication should be measured. Any opinions expressed about candidates and their suitability for election should be fair and grounded in fact. Branches should note that they are liable for any defamatory statements made about candidates in their communications.
Branches should deal with any emails relating to NEC elections in the usual way that they administer emails to members, and must not release contact details of members, including email lists, directly to candidates.
9 听听听听听听 The principles of 7 and 8 apply equally to any circulations made in hard copy by the branch, such as local newsletters.